Sharing databases and working in the cloud

by Peter Schreiner
6/9/2018 – When training or preparing for a tournament it can be helpful to exchange databases and game annotations with another ChessBase user. A trainer can, for example, analyse the games of his students, annotate them and provide specific advice about mistakes. Frequently the relevant databases are sent and received by email, but there is a more elegant and effective way if the user has a ChessBase Accountand utilises the options afforded by the ChessBase Cloud services. We'll show you how!

ChessBase 14 Premium package — English Version ChessBase 14 Premium package — English Version

Follow the World Champion and your chess friend next door. Start your success story with ChessBase 14 and enjoy your chess even more! In addition to the ChessBase 14 Program, the Premium Package contains:
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• Corr Database 2018
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Sharing for the win

If you wish to enable access rights to a database you have stored in the Cloud, here's how you go about it:

Start ChessBase and load the cloud databases. It is possible to assign to someone access rights to a database saved under Cloud Databases, provided that the recipient also has ChessBase. And this feature is only available with ChessBase 14 — it is not possible from the MyGames App!

home tab

Home → Cloud Databases

With a right click on the database, you can now establish access rights via the “Database sharing” option.

From Cloud Databases, select the database and right-click to Database Sharing

A new window is opened. The first section of the dialogue looks something like this:

Add your friend, coach, or whichever ChessBase account holder you want to share with

The user “Sundiver” is allowed to load and look at the data but has no right to alter it. The two users “Visakh” and “Pitters” have the right to make changes and directly add comments and analysis. (We have for the moment omitted the second part of the dialogue box which has to do with the creation of a website in which the games can be played through.)

So, how then can one of the recipients have access to the database? Let us put ourselves in the position of the user called "Pitters", who now logs in with his ChessBase Account and would like to access the data via MyGames.

Menu Databases → Open database starts the file selection dialogue. In the dialogue box Database selection there is the section “Shared with me”.

Here the user can see specifically which databases and from which users are shared with him or her. A double-click on the desired database starts the games list and the database can now be edited and added.

For that purpose, the App provides numerous editing functions below the notation window for variations and text.

editing functions

Click or tap to expand the image

The following example now shows how the receiver has access to the modified database with ChessBase 14 and how he accesses the textual commentary previously added to the game by the user "Pitters".

game example

Tip: Direct access is also, of course, possible with MyGames!

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Peter has been a member of the full-time staff at ChessBase since 2001. His interests include: chess, old chess books, computers, Roman history and drums.