MyGames: free Cloud Database on the web (2/2)

by Albert Silver
2/18/2015 – When presented with powerful new tools such as the Cloud Database, or notably the free MyGames web application that combines with it, it is often difficult to fully appreciate the new options they offer. Here is a step-by-step guide to use both tools and methods so that players, teachers and organizers can leverage them to improve workflow and productivity.

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While it is absolutely true that one can create a database, enter fresh games, and analyze them, all completely free using the MyGames app, the database can only be saved onto the hard drive via ChessBase 13. In other words, if you plan to save a PGN on a website, or combine the base and analysis with work on your laptop or desktop, you will need ChessBase 13 at some point. Another important limitation is that of sharing permissions. This will become readily apparent in the following tutorials.

Sharing the Cloud Database

When preparing for a tournament with the assistance of someone else, the advantage of the Cloud Database becomes quite apparent. You can create a Cloud database, set it so that someone else can also access it, and that way, each can add or edit games to the same database, without needing to send it back and forth via email or other. While permissions can only be set via ChessBase 13, everyone who is given permission can edit and add games via the app without ChessBase on their computer.

In ChessBase 13, click on Cloud Databases

Click on the New button, or right-click on the database area, to create a base

Set the name and click on Create New

Right-click on the base of your choice, and select Database Sharing

A new window will open. Click on Add User, and then add the Playchess/ChessBase nick of
the person you wish to share with, not their proper name

The default setting is to give the person Load permission only. That means they can see and
read the database, but cannot modify it. If you want to let them edit the database, by adding
or modifying games, you will need to put a check in the Save option.

Once a database has been created, and permissions to share it with others have been set, how can this be leveraged for productivity using the web app?

Player Preparation

If you are a player who wishes to enlist the help of another, whether player or coach, only one person really needs access to ChessBase 13. Preferably that will be the player. Just create a database, give the person permission to Load/Save it as explained above, and they can do all their work directly from the web as demonstrated in Part one. Any modifications and additions will then be saved to the database, and the player can immediately access it at will.

Teacher and students

Although a teacher can obviously work much the same as in Player Preparation, there are other options if you work with a group or groups of students:

  • Create a series of lessons saved in the Cloud Database
  • Give Load permission to each lesson only to the students desired. It can be one, or it can be a whole class. They will need to create a free Playchess account as described in part one, but accessing it requires no software on their part, and they can see the lessons via the web app logging in with their account.

Tournament Organizers

It is normal for a tournament organizer to enter the games played in an event, and often to have several people doing so on different computers. Having copies of ChessBase 13 on all machines may not be feasible, but there is an easy solution if at least one copy is installed on a machine:

The  organizer can create a database, and set Load/Save permissions for the helpers to enter games and edit the database. They can then access and update the database via the web app on any machine using a Playchess/ChessBase account. The one obvious condition is that they must have access to the internet, but aside from that, they can all add games to the same database at the same time, without pendrives, emails or other methods.

Born in the US, he grew up in Paris, France, where he completed his Baccalaureat, and after college moved to Rio de Janeiro, Brazil. He had a peak rating of 2240 FIDE, and was a key designer of Chess Assistant 6. In 2010 he joined the ChessBase family as an editor and writer at ChessBase News. He is also a passionate photographer with work appearing in numerous publications, and the content creator of the YouTube channel, Chess & Tech.


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